Procurement Information

Procurement Information
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Important Note to Vendors: Please be aware that fraudsters may attempt to impersonate NYSTRS staff when contacting you. Be vigilant in verifying the authenticity of communications you receive and exercise caution when providing sensitive information. 

The Purchasing Unit of NYSTRS' Finance Department awards competitively bid contracts to acquire commodities, services and technology in the best interest of NYSTRS for official business use by NYSTRS staff. Exceptions to the competitive bidding process include, but are not limited to, certain contracts specifically authorized and approved by the Retirement Board, such as investment management contracts. Purchasing's primary function is to ensure that NYSTRS receives the best possible products and services at the lowest possible cost or best value. 

NYSTRS encourages all segments of the business community to participate in its purchasing program.

Rules governing purchasing and contract procedures were established under the concept of open competitive bidding in accordance with applicable laws, rules and regulations. Under this system, purchase awards are made to the responsive and responsible vendor with the lowest price or offering best value who meets NYSTRS' specifications and conditions, and also has the capacity to deliver the service or product. These specifications and conditions are outlined in bid packages that are available to all interested vendors.

The Purchasing Unit coordinates vendor contracts and supervises the procurement process to ensure compliance with purchasing policies and procedures.

NYSTRS will not be responsible for purchases made without prior authorization from the Purchasing Unit. Goods should not be shipped or services should not be performed without obtaining a duly issued and valid form of purchase authorization from an authorized representative of NYSTRS, including a purchase order, statement of work, professional services agreement, engagement letter, or authorized use of a procurement or travel card.

Policies of Note to Vendors

Vendors are encouraged to read the following important policies:


RFP 24-03 Real Estate Risk Management

NYSTRS wishes to contract with an experienced, qualified insurance consulting firm to provide expert real estate risk management consulting services. These services will be provided to the System’s Real Estate Department to assist with the ongoing real estate risk management program. Note: Bidder should not be an insurance broker or an insurance company, nor should the Bidder own or be owned by or have any affiliation with an insurance company or brokerage firm. A “pure bidder/advisory” role is desired in order to prevent potential conflicts of interest. If it is determined that the bidder selected is an insurance broker, an insurance company or is affiliated with an insurance company or brokerage firm, then it will not be allowed to bid on the System’s insurance coverage. Interested parties should download the RFP for more information.

9/13/2023: Amendment 1 (QA)

For convenience, the following exhibits are available in Microsoft Word/Excel:

Exhibit 1: Response Template
Exhibit 2: Vendor Responsibility Questionnaire
Exhibit 3: Technology Questionnaire
Exhibit 4: Conflict of Interest Disclosure
Exhibit 5: Cost Proposal

Information about New York State subcontractors and suppliers is available from:

              NYS Department of Economic Development
              Division for Small Business
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (518) 292-5100

A directory of certified minority and women-owned business enterprises is available from:

              NYS Department of Economic Development
              Division of Minority and Women's Business Development
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (212) 803-2414

A list of certified NYS Service Disabled Veteran-Owned Businesses is available from:

              NYS Office of General Services
              Division of Service-Disabled Veterans’ Business Development
              32nd Floor, Corning Tower
              Empire State Plaza
              Albany, NY 12242

              (518) 474-2015

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