Procurement Information

Procurement Information
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The Purchasing Unit of NYSTRS' Finance Department awards competitively bid contracts to acquire commodities, services and technology in the best interest of NYSTRS for official business use by NYSTRS staff with the exception of those contracts specifically authorized and approved by the Retirement Board, including, but not limited to, investment management contracts. Purchasing's primary function is to ensure that NYSTRS receives the best possible products and services at the lowest possible cost or best value.

NYSTRS encourages all segments of the business community to participate in its purchasing program.

Rules governing purchasing and contract procedures were established under the concept of open competitive bidding in accordance with applicable laws, rules and regulations. Under this system, purchase awards are made to the responsive and responsible vendor with the lowest price or offering best value who meets NYSTRS' specifications and conditions, and also has the capacity to deliver the service or product. These specifications and conditions are outlined in bid packages that are available to all interested vendors.

The Purchasing Unit coordinates vendor contracts and supervises the procurement process to ensure compliance with purchasing policies and procedures.

NYSTRS will not be responsible for purchases made without prior authorization from the Purchasing Unit. Goods should not be shipped or services should not be performed without obtaining a duly issued and valid form of purchase authorization from an authorized representative of NYSTRS, including a purchase order, statement of work, professional services agreement, engagement letter, or authorized use of a procurement or travel card.

Policies of Note to Vendors

Vendors are encouraged to read the following important policies:

RFQ 19-53: Travel Management Software Solution

NYSTRS is seeking a cloud-based software solution to make travel arrangements and manage travel expense reports for employee and Retirement Board member business travel. Interested parties should download the RFQ for more information.

6/19/19: Amendment 1 (Q&A)

For convenience, the following exhibits are provided in Microsoft Word:

Exhibit 1 – Response Template
Exhibit 2 – Vendor Responsibility Questionnaire
Exhibit 3 – Technology Questionnaire
Exhibit 4 – Conflict of Interest Disclosure

RFP 19-62: PeopleSoft Consultant

NYSTRS is soliciting proposals from qualified PeopleSoft implementation consultants (“Bidders”) for implementing select PeopleSoft 9.2 Financial Supply Chain Management modules outlined in this Request for Proposals. Services primarily consist of assisting NYSTRS with defining roles, configuring workflows, and implementing procure-to-pay best practices for the following FSCM components: Supplier Contract Management, Purchasing and Accounts Payable. Interested parties should download the RFP for more information.

For convenience, the following exhibits are provided in Microsoft Word:

Exhibit 1 – Response Template
Exhibit 2 – Vendor Responsibility Questionnaire
Exhibit 4 – Conflict of Interest Disclosure
Exhibit 5 – Cost Proposal

RFP 20-03: Real Estate Consulting Services

NYSTRS is seeking the services of qualified professionals in accordance with specifications indicated in the Request for Proposals to provide non-discretionary real estate consulting services as described herein. Interested parties should download the RFP for more information.

For convenience, the following exhibits are provided in Microsoft Word:

Exhibit 1 – Response Template
Exhibit 2 – Vendor Responsibility Questionnaire
Exhibit 3 – Technology Questionnaire
Exhibit 4 – Conflict of Interest Disclosure
Exhibit 5 – Cost Proposal

Supplier Form
Form W-9: Request for Taxpayer Identification Number and Certification
Bidder Form

Information about New York State subcontractors and suppliers is available from:

              NYS Department of Economic Development
              Division for Small Business
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (518) 292-5100
              opa@esd.ny.gov

A directory of certified minority and women-owned business enterprises is available from:

              NYS Department of Economic Development
              Division of Minority and Women's Business Development
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (212) 803-2414
              mwbecertification@esd.ny.gov

A list of certified NYS Service Disabled Veteran-Owned Businesses is available from:

              NYS Office of General Services
              Division of Service-Disabled Veterans’ Business Development
              41st Floor, Corning Tower
              Empire State Plaza
              Albany, NY 12242

              (844) 579-7570
              VeteransDevelopment@ogs.ny.gov

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