Procurement Information

NYSTRS encourages all segments of the business community to participate in its purchasing program.

Rules governing purchasing and contract procedures were established under the concept of open competitive bidding in accordance with applicable laws, rules and regulations. Under this system, purchase awards are made to the responsive and responsible vendor with the lowest price or offering best value who meets NYSTRS' specifications and conditions, and also has the capacity to deliver the service or product. These specifications and conditions are outlined in bid packages that are available to all interested vendors.

The Purchasing Unit coordinates vendor contracts and supervises the procurement process to ensure compliance with purchasing policies and procedures.

NYSTRS will not be responsible for purchases made without prior authorization from the Purchasing Unit. Goods should not be shipped or services should not be performed without obtaining a duly issued and valid form of purchase authorization from an authorized representative of NYSTRS, including a purchase order, statement of work, professional services agreement, engagement letter, or authorized use of a procurement or travel card.

Policies of Note to Vendors

Vendors are encouraged to read the following important policies:

• NYSTRS' procurement policy statement regarding minority and women-owned business enterprises and participation of New York State business enterprises, including certified minority and women-owned and certified service-disabled veteran-owned business enterprises.
• NYSTRS' Code of Ethics.
• Policy Governing Receipt of Gifts Under the NYSTRS Code of Ethics.

Forms

• Bidder Form
• NYSTRS On-Prem/Hybrid Technical Checklist
• NYSTRS Cloud Technical Checklist

RFP 24-45 Consulting Services for NYSTRS' Board of Trustees

NYSTRS' Board of Trustees is seeking proposals from qualified and experienced consultants with expertise in delivering succession planning frameworks, public pension fund executive level market analysis, and related consulting services. Interested parties should download the RFP for more information.

3/21/2024: Amendment 1 (revised calendar)
4/5/2024: Amendment 2 (QA, revised Exhibit 5)

For convenience, the following exhibits are available in Microsoft Word/Excel:

Exhibit 1: Response Template
Exhibit 2: Vendor Responsibility Questionnaire
Exhibit 3: Technology Questionnaire
Exhibit 4: Conflict of Interest Disclosure
Exhibit 5 (revised): Cost Proposal

RFP 24-01 Biannual Address Cleansing Services

NYSTRS is seeking bids from qualified companies for address cleansing services. The goal of this project is to process NYSTRS members’ raw address data through batch processing software to cleanse and standardize the addresses, then update those cleansed addresses using the USPS® NCOALink service. The awarded bidder is expected to return the original address data along with the cleansed address elements, as well as record-level match quality information for both the batch cleansing and the NCOALink processing. The process shall additionally run Prison and Deceased Suppression on the data. After the data is returned, the awarded bidder must be available to answer questions regarding output data returned. Interested parties should download the RFP for more information.

For convenience, the following exhibits are available in Microsoft Word/Excel:

Exhibit 1: Response Template
Exhibit 2: Vendor Responsibility Questionnaire
Exhibit 3: Technology Questionnaire
Exhibit 4: Conflict of Interest Disclosure
Exhibit 5: Cost Proposal

Information about New York State subcontractors and suppliers is available from:

              NYS Department of Economic Development
              Division for Small Business
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (518) 292-5100
              opa@esd.ny.gov

A directory of certified minority and women-owned business enterprises is available from:

              NYS Department of Economic Development
              Division of Minority and Women's Business Development
              633 Third Avenue, 33rd Floor
              New York, NY 10017

              (212) 803-2414
              mwbecertification@esd.ny.gov

A list of certified NYS Service Disabled Veteran-Owned Businesses is available from:

              NYS Office of General Services
              Division of Service-Disabled Veterans’ Business Development
              32nd Floor, Corning Tower
              Empire State Plaza
              Albany, NY 12242

              (518) 474-2015
              VeteransDevelopment@ogs.ny.gov