Procurement Information

The Purchasing Unit of NYSTRS' Finance Department awards competitively bid contracts to acquire commodities, services and technology in the best interest of NYSTRS for official business use by NYSTRS staff with the exception of those contracts specifically authorized and approved by the Retirement Board, including, but not limited to, investment management contracts. Purchasing's primary function is to ensure that NYSTRS receives the best possible products and services at the lowest possible cost or best value.

Rules governing purchasing and contract procedures were established under the concept of open competitive bidding in accordance with applicable laws, rules and regulations. Under this system, purchase awards are made to the responsive and responsible vendor with the lowest price or offering best value who meets NYSTRS' specifications and conditions, and also has the capacity to deliver the service or product. These specifications and conditions are outlined in bid packages that are available to all interested vendors.

The Purchasing Unit coordinates vendor contracts and supervises the procurement process to ensure compliance with purchasing policies and procedures.

NYSTRS will not be responsible for purchases made without prior authorization from the Purchasing Unit. Goods should not be shipped or services should not be performed without obtaining a duly issued and valid form of purchase authorization from an authorized representative of NYSTRS, including a purchase order, statement of work, professional services agreement, engagement letter, or authorized use of a procurement or travel card.

NYSTRS encourages all segments of the business community to participate in its purchasing program. Please contact the Purchasing Unit for more information:

• Shirley Wilkins: shirley.wilkins@nystrs.org  or (518) 447-2996;
• Kathy Clancy: kathleen.clancy@nystrs.org or (518) 447-2628; or,
• Joe Romand: joseph.romand@nystrs.org or (518) 447-2629.

Please note that NYSTRS, from time to time, may amend procurement documents. It is the vendor's sole responsibility to become aware of any such amendments prior to submitting a response thereto.

Requests for Quotes

There are currently no outstanding requests for quotes.

Requests for Proposals

There are currently no outstanding requests for proposals.

Policies of Note to Vendors

Please read the following important policies:

• NYSTRS' procurement policy statement regarding minority and women-owned business enterprises.

• NYSTRS Code of Ethics.

• Policy Governing Receipt of Gifts Under the NYSTRS Code of Ethics.

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